Plan Every Day. Track Every Task.
EdSkout gives daycare centres a structured activity calendar and a role-based staff routine — so nothing gets missed and every shift runs smoothly.
Schedule activities. Track them in real time.
From a single day's timeline to a full week calendar, teachers and admins can build, adjust, and monitor every activity — straight from the browser.
Day View
See every activity scheduled for the day at a glance. Each card shows the start time, activity name, the staff member leading it, and duration. Staff can mark activities complete with a single tap — keeping everyone in sync without paperwork.
- Time-ordered list of the day's activities
- Shows leader name and session duration
- One-tap 'Mark done' to track completion
- Progress counter (e.g. 2 of 5 completed)
- Add from the activity library without leaving the view
Week View
A five-day overview so you can spot gaps, avoid repeating the same activity two days in a row, and balance the week's mix of learning, play, and rest. Completed sessions display a check so nothing slips through.
- Mon–Fri columns side by side
- Colour-coded activity dots by category
- Completed sessions marked with ✓
- Navigate to any week with prev/next arrows
- Click any day column to jump to the Day view
Activity Library
Admins define the catalogue of approved activities once — name, category, duration, and target age group. Staff pick from this library when scheduling, ensuring every planned session is age-appropriate and categorically balanced.
- Create activities with category, duration & age group
- Activate or archive activities without deleting them
- Search across all activities instantly
- Edit or remove any entry with one click
- Library items appear in all Day-view schedulers
Keep every staff member on track, every shift.
Role-based checklists generated automatically each morning, with supervisor visibility across the entire team.
Daily Routine
Each staff member sees their own role-based checklist grouped into Morning, Midday, and Afternoon. Marking a task done (or flagging it not done) takes one tap, and a progress bar keeps the whole shift visible at a glance.
- Role-based checklist auto-generated each morning
- Tasks grouped by Morning / Midday / Afternoon
- One-tap Done / Not done toggle per task
- Progress bar and counter (e.g. 3 of 10 done)
- Subtitles clarify the expected action for each task
Role Task Templates
Admins define the standard task list for each role (Nanny, Lead teacher, Kitchen staff, Floater / support) once. Every morning those tasks are automatically pushed to the right staff member — no manual assignment needed.
- Separate template per staff role
- Tasks organised by time-of-day section
- Add, edit, or remove tasks at any time
- Changes apply from the next working day
- Add new roles as the centre grows
Supervisor Dashboard
The supervisor's bird's-eye view of the entire team's progress. Aggregate stats (overall %, tasks done, staff on shift, number behind) sit above per-person progress bars so a manager can spot who needs a nudge in seconds.
- Overall completion % for the whole centre
- Total tasks done vs. total assigned
- Staff count on shift and number falling behind
- Individual progress bar per staff member
- Colour coding: green on track, red behind
Ready to bring structure to every day?
EdSkout's Activity Planner and Staff Routine modules work together — so your team spends less time coordinating and more time caring for children.